Coordinators are generally responsible
for -
1) Updating employee counts, if they
change, during the survey process. Updates can be emailed
to
RideshareHelp@azdoa.gov.
2) Distributing several emails to
their employees:
- A Pre-survey email
- The actual Survey email
- Reminder emails to increase
response rate(s)
3) Ensuring as near a 100% response
rate as possible at each of their sites. Coordinators will
receive regular updates from Capitol Rideshare regarding
their percentage response rates.
4) Complete the survey process within
two weeks.
Agencies have been divided into two
groups in order to stagger the survey process. A listing of
the groups can be found
here.
Our office will send the first agency
group their Pre-Survey email on February 24th. Coordinators
are to forward the email to their employees at that time and
also post the
poster. The
Pre-Survey email contains a link to frequently asked
questions that employees may have. We will then email the
first group the Survey Link email on March 1st. This email
will have the link to the online survey and should be
forwarded to their employees that day.
The second agency group will receive
their the Pre-Survey email on March 3rd and their Survey
Link email on March 8th.
Please copy
RideshareHelp@azdoa.gov
when you send each of these emails to your employees.
We have a
poster available
online for you to print and post on bulletin boards.
Information
on the Annual Travel Reduction Survey process was sent to
PIOs and newsletter editors earlier this year. If you need a
copy of that information packet and sample article please
click here.
