Responsibilities 
 
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Each agency is responsible for achieving their legislatively mandated travel reduction goals through the implementation of commute reducing strategies contained in their Agency Travel Reduction Plan.  Your task will be to:

  • conduct an annual Travel Reduction Survey within your agency

  • implement your agency's Travel Reduction Plan

  • distribute marketing and membership materials to encourage participation in your agency

  • communicate any High Pollution Advisory that is issued

To learn about the annual TRP survey go to "The Survey" page. 

To read the specific strategies that you are responsible to implement this year, go to "The Plan" page. Your "Agency Liaison" is available to assist you with your survey process and plan implementation.

 

To learn about the many Capitol Rideshare services that are available to the employees in your agency to help them choose an alternate mode to work, go to the  "Rideshare" page.  This also contains information regarding your responsibilities as a coordinator. 

 

For information and tools to help you implement and expand your agency's telework program, go to the "Telework" page.

 

 

Overall, your responsibilities as the Agency Travel Reduction Coordinator, in regards to Capitol Rideshare can be broken down into six areas.

 

1. Employee Assistance
Provide general assistance with materials and information to all employees at your agency.  BE FAMILIAR with Capitol Rideshare programs. Refer employees to our website www.capitolrideshare.com.

 

2. Information Distribution & Marketing Support
Ongoing distribution of applications and materials from our office is necessary. Each quarter, Capitol Rideshare will send you a quarterly information packet that will contain information for you and for your employees. It will also include your Coordinator Update newsletter, our prime communication tool for our Coordinators.

 

In addition to our bimonthly newsletter The Rideshare Review, we distribute three seasonal brochures each year. In the past, these brochures or “payroll enclosures” were distributed to agencies via Central payroll (GAO). That option is no longer available to us and we now distribute the brochures to our agency coordinators. We request that our Coordinators distribute these brochures in the most effective manner available in their agency. Coordinators must inform us of their brochure style choice – either electronic (PDF) that they can distribute via email or a print / paper version that we will order and send to them. If a choice is not given then we will pursue the most economical method – electronic. Please make sure that you have informed Capitol Rideshare of your materials preference. 

 

On occasion, we ask that you help us distribute other materials. Additionally, we will request that you send emails and other communication and materials to your employees. We count on you as our key point person in regards to your employees. Please be familiar with all of our programs such as the Clean Air Campaign, the Commuter Club, and preferential parking. Please market them to your employees on an ongoing basis. Remember to have mentions of our programs in emails, newsletters, and anywhere to gain exposure. Help us in scheduling information tables at your agency that our staff will conduct. In short, anything you can do in support of the Capitol Rideshare program is important.

 

3. Rideshare Parking Permit Distribution
When two or more employees form a carpool and carpool at least three days each week, they are eligible for preferential parking (where offered). Each individual in the carpool must complete an application (obtained from you, online, the Rideshare Review, or Capitol Rideshare) and submit them, attached together, to Capitol Rideshare. Upon receipt of the applications, Capitol Rideshare then processes the applications and assigns ONE parking permit decal (to be displayed in the driver's windshield) to that carpool.
Capitol Rideshare then sends the decal permit, along with the request receipt form to YOU to distribute. You are to call your employee, have them pick up the permit from you, sign the receipt form, and return the form to Capitol Rideshare. It's that easy!

 

PROCEDURE:

  • Turn in applications to Capitol Rideshare (Coordinator or employee)

  • Coordinator receives decal back along with request receipt form

  • Coordinator distributes the decal to appropriate party, has them sign for the decal, and returns the form to Capitol Rideshare.

IT IS VERY IMPORTANT THAT YOU DO NOT KEEP PERMITS FOR MORE THAN A FEW DAYS. IF YOU ARE NOT ABLE TO REACH THE EMPLOYEE WITHIN A WEEK, PLEASE RETURN THE PERMIT AND THE PAPERWORK TO US. EMPLOYEES ARE EAGER TO GET THEIR PERMITS. PLEASE BE TIMELY IN DISTRIBUTING THEM.

4. Maintain Capitol Rideshare Display
Whether you have a large display rack or tabletop displays, it is important to keep these information centers stocked, tidy, and easily accessible for your employees. You can order materials online by clicking here. If you would like additional displays, contact our office. Here are the two displays that are currently available.

 

If you need brochures, please contact us.

 

5. Rideshare Parking Concerns
Please keep an eye on your Rideshare parking and let us know of any problems or concerns you may be having. Make sure that your agency has adequate parking and signage. Signs and assistance are always available by calling our office.

 

6. High Pollution Advisory Notification Program

In the event that Maricopa County deems the level of pollution as unhealthy, a High Pollution Advisory will be issued. If you receive notification from our office, please post signs at all entrances, email your employees, and stay tuned for additional advisories.

 

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